REQUEST FOR PROPOSALS





                                          DUE April 18th at 12:00 PM


                  Applications are available at Rockford Human Services

                            Facebook: Rock River Homeless Coalition



                                   Return completed applications to:

                                               Community Action

                                        555 North Court Street #301

                                               Rockford, IL 61103

                             Or email to:


The Rock River Homeless Coalition is seeking proposals for nonprofit agencies seeking to provide the following services to the literally homeless:

Emergency Solutions Grants (ESG) funds can be used to provide a wide range of services and supports under four program components: Street Outreach, Emergency Shelter, Rapid Re-housing, and HMIS. Each component is described below.

Component: Street Outreach. These activities are designed to meet the immediate needs of
unsheltered homeless people by connecting them with emergency shelter, housing, and/or critical health services. These services include; Engagement, Emergency Mental Health Services, Case Management, Transportation, Emergency Health Services and Services for Special Populations

Component: Emergency Shelter. These activities are designed to increase the quantity and quality of temporary shelters provided to homeless people by paying for the operating costs of shelters, and providing essential services.   These services include; Essential Services, Shelter Operations and Assistance, Eligible Essential Services costs include:  Case management, Child Care, Education Services, Employment Assistance and Job Training, Outpatient Health Services,  Legal Services, Life Skills Training, Mental Health Services, Substance Abuse Treatment Services, Transportation and Services for Special Populations.

Eligible Shelter Operations costs include: Maintenance, Rent, Security, Fuel, Equipment, Insurance, Utilities, Food, Furnishings, Supplies necessary for shelter operation.

Component Rapid Rehousing. Eligible Assistance Rapid Re-Housing costs include:  Short-term rental assistance, Medium-term rental assistance, Rental arrears Rental Application Fees, Security Deposits, Last Month’s Rent, Utility Deposits, Utility Payments, Moving Costs, Housing Search and Placement, Housing Stability Case Management, Mediation, Legal Services and Credit Repair.  These activities are designed to move homeless people quickly to permanent housing through housing relocation and stabilization services and short- and/or medium-term rental assistance.   

Component: HMIS. Eligible HMIS costs include:  Contributing data to the HMIS designated by the CoC for the area; costs associated with implementation/operation of the Coordinated Intake System.  

Always refer to the program regulations at 24 CFR Part 576 for complete information about all eligible costs and program requirements.

Applicant Information:


Person Authorized to Submit on Behalf of Organization:

Contact Information:

___________________________________________________                  ______________

Signature                                                                                                        Date

Please describe your eligible project and use of funds: (limit one page) include location of project, project type and number of people you expect to serve with the funds.



For Additional Information, Please Contact:
Jennifer Jaeger - Community Services Director - City of Rockford, IL
A Community Action Agency serving Boone and Winnebago Counties
Phone: (779) 348-7565


                                 Application for New CoC Project
                               2016 HUD CoC Program Competition
                               Permanent Housing Bonus Funding

Permanent Housing Bonus Project funding is available as part of the 2016 Competition. All new projects must provide either Permanent Supportive Housing or Rapid Rehousing.

Detailed Information:
Amount of funding available: $421,648 – This is an approximate amount which
will be finalized when HUD releases each CoCs FPRN.

Agencies may apply for all or part of the funding.

If the requests for new funding exceeds the amount available, the CoC Board will decide which applications to include based upon local CoC priorities.  If the requests for new funding do not exceed the amount available then all projects that meet all requirements and regulations of the Interim CoC Program Rule:  
all requirements and regulations of the 2016 CoC Program NOFA:
will be included in the ranking and application process.

Permanent Housing Bonus funding can be utilized to create one of the following two new project types:
·        Permanent Supportive Housing (PSH) serving 100% chronically homeless individuals and/or families
·        Rapid Rehousing (RRH) serving individuals and/or families coming directly from the streets or emergency shelter, as well as persons fleeing domestic violence situations

This Bonus Project funding cannot be combined with renewal funding at this time. (If awarded this grant might be able to consolidate with an existing grant of the same component in the future.)

The project must provide permanent housing following a housing first model:
·        A housing first model is defined by HUD as: “Any project that indicates that it follows a Housing First model cannot place preconditions or eligibility requirements—beyond HUD’s eligibility requirements—on persons entering housing, nor can it require program participants to participate in supportive service activities or make other rules, such as sobriety, a condition of housing. Recipients may offer and encourage program participants to participate in services, but there may be no time limit as to when he/she must do so.” A program can require regular meetings with a case manager. 

For RRH:  
·        According to 2016 HUD regulations RRH may serve families and/or singles,
providing time limited rental assistance, case management and optional supportive services. The program can provide short-term (up to 3 months) or medium-term (3 to 24 months) assistance and can provide ongoing case management for six months after financial assistance has ended. Best practices have determined the average length of rental assistance should be 6 months.  The program can only serve clients directly from shelter or the streets, or those fleeing domestic violence; in addition there should be no barriers to entry including work or income requirements. It is required by HUD that the rental model be tenant based rental assistance. Therefore the lease must be exclusively in the client’s name and their portion of the rent must be paid directly to the landlord. Grantee agencies do not receive any Rental/Program income to fund additional services in the program. In addition, the entire RRH budget must be matched by a 25% cash or in-kind agency contribution. The match must be used for items that are eligible expenses according to HUD regulations. The philosophy of a RRH program is to exit the client from the program as soon as possible and to provide as little assistance as necessary to solve the client’s housing crisis, including utilizing a progressive engagement model.

For PSH:
·        According to HUD regulations PSH must serve 100% chronically homeless, providing non-time limited housing and appropriate supportive services. Funding from HUD for housing assistance can be leasing or rental assistance. Agencies must provide a 25% cash or in-kind match for all funding including rental assistance, excluding leasing. As our CoC does not have many chronically homeless families and does have many chronically homeless singles, any new PSH project must primarily target the single population but could serve a limited number of families as well.

The project must commit to accept all clients through the CoC’s Coordinated System.

Important Information:
Contact Jennifer Jaeger for technical assistance as needed – 779-348-7565 or
Applications are accepted via email ( or in person to 555 North Court Street, Rockford, IL 61103 and are due by Friday, August 5 prior to 4:00 p.m.
Request a delivery and read confirmation for email entries to ensure successful receipt.

Application should include the following items and be limited to a maximum of four
·        Name of agency
·        Point of contact and contact information
·        Project Name
·        Overall description of proposed project, including project model, number to be served,
housing type and quantity, services that will be provided
·        Community need for proposed program
·        Experience with operating similar programs
·        If applicable, experience with administering rental assistance
·        Experience with managing federal funding
·        Projected staffing plan for new project
·        Simple budget including how the HUD CoC Program funds will be divided between rental assistance, leasing, supportive services, operating and administrative funds and basic description of line items, as well as the sources and amount of cash and in-kind match and leveraging

Criteria for Evaluation of Applications:

The CoC Board will consider the following factors in selecting an project to be included in the
CoC application to HUD:
·        Need in the community addressed by the project
·        Overall quality of the application
·        Number of homeless persons the project will serve
·        Range and depth of the services that will be provided to them
·        Fidelity to a housing first approach
·        Commitment to the CoC’s Coordinated System
·        Whether the project addresses on of the following target populations; chronic, veteran, fleeing domestic violence, unaccompanied youth or families.
·        Whether the project identifies in the application that they have or will commit to a policy that allows families to self-identify who is in their family as well as commits to housing families intact.
·        If PSH, commitment to serving those with the longest time homeless and greatest barriers
·        Capacity of organization to implement and operate new program
·        Demonstrated experience of the organization in successfully implementing similar projects
·        Amount of match and leveraging resources that will be brought to the project aside from
HUD funding

Procedure following submission of applications:
·        Applicants will be notified if further information is required.
·        Applicants will be notified if they are or are not chosen to submit an application to HUD
as part of the 2016 HUD CoC Program competition.
·        The applicant(s) selected will be required to fill out a new project application in e-snaps as part of the competition. Technical assistance will be provided.  It is due in e-snaps by 4:00 p.m. on Friday, August 12.
·        Following the completion of the application in e-snaps the project will be ranked as part
of the CoC-wide ranking process. It will be considered under the new project category.
·        Inclusion of the project application in the Collaborative Application does not guarantee
·        Decision on funding of all projects will be announced by HUD at a later date.


               PUBLIC NOTICE-2016 HUD Continuum of Care Funding Application

In our community’s collaborative effort to end homelessness, we operate a Continuum of Care (Rockford/Boone/Winnebago CoC), which is a local planning body that coordinates housing and services for homeless families and individuals. The U.S. Department of Housing and Urban Development (HUD) works with CoCs to provide funding for homeless assistance programs. The City of Rockford Human Services Department (RHSD) serves as the Collaborative Applicant and administers the annual application process for HUD funding. 

HUD CoC Notice of Funding Availability (NOFA) Update
On Wednesday, June 29th the HUD CoC Notice of Funding Availability (NOFA) was posted. Please refer below under the FY2016 HUD CoC Program Competition for updates and next steps.

HUD Funding Source
HUD’s Continuum of Care (CoC) homeless assistance programs serve as the largest single source of funding for homeless services in Boone and Winnebago Counties. HUD awards homeless assistance grants through an annual application process known as the CoC Program Competition.

Each year, on behalf of the Rockford/Boone/Winnebago CoC, RHSD submits a lengthy application to HUD for the CoC program funding. Included in this application is the priority list for distributing the annual CoC funding. In order for a program to receive CoC funding, it must appear on the CoC priority list.

For agencies applying for HUD CoC funding in Rockford/Boone/Winnebago, the CoC Program Competition process has two parts – the local evaluation process and the submission of the HUD Project Application:

Part 1: The Evaluation Process
The Rockford/Boone/Winnebago CoC, performs its own evaluation of renewal and new projects through two simultaneous processes. These processes are established by the Rockford/Boone/Winnebago CoC Board of Directors and managed by the Collaborative Applicant.

Renewal Projects: For renewal projects, agencies complete and submit the evaluation instrument, which is a tool used to evaluate each program. Evaluation instruments are then reviewed to ensure the project is operating in compliance with HUD and local standards.  This certifies the agency to apply for renewal funds.

New Projects: For new projects, agencies complete a separate application process consisting of an application and certification of capacity.  The Collaborative Applicant will certify the new projects if the project meets eligibility standards (as established by HUD) as a new project.

Part 2: Submission of HUD Application
Once HUD releases the CoC Program Competition NOFA and opens Esnaps, agencies that meet certification are required to submit a Program Application for each program, through HUD’s electronic application system e-snaps.        

HUD CoC Program Competition Process

FY2016 HUD CoC Funding Calendar 

Each year, there is a timeline established for the NOFA process.  Please see the dates below. Please note that some dates are tentative and subject to change based on the timing of HUD releasing Esnaps.

FY2016 HUD CoC Funding Calendar 

Public Hearing on priorities    July 20, 2016   11:00 AM        Shelter Care Ministries 218 7th Street

NOFA Application posted        July 21, 2016

NOFA Applications Due           August 5, 2016 555 N Court, Suite #301 or

FY2016 HUD CoC Program Competition
In April 2016, notification of the FY2016 HUD CoC Program Registration was released. RHSD completed and submitted the CoC Application Registration on behalf of the CoC. HUD released the FY2016 Grants Inventory Worksheet (GIW) on May 13, 2016 which is needed to ensure the FY2016 Annual Renewal Demand (ARD) is calculated accurately. As the Collaborative Applicant, RHSD is required to submit the final GIW to HUD. Before submission, HUD CoC Program Providers confirmed the GIW information via email. 

HUD has released the Notice of Funding Availability (NOFA) for the FY2016 CoC Programs Competition on June 29, 2016. RHSD sent an email communication to the HUD CoC funded programs recipients of the FY2016 CoC Program Funding Process regarding the NOFA release. HUD Exchange includes trainings, resources, and instructional guides related to the FY2016 CoC Program Competition.

FY2016 Project Application Training - In Person
Target Audience: This training will provide a detailed overview of the FY2016 Project Application for the HUD CoC Competition. This training is geared for individuals who have not submitted a CoC Project Application in the past or who are unfamiliar with HUD's e-snaps, grant management application system.  To schedule, call 779-348-7578.

RHSD will announce the FY2016 Rockford/Boone/Winnebago CoC Ranking Policies. Please check back soon for the links below for additional information. 

FY16 Rockford/Boone/Winnebago CoC Project Evaluation tool for ranking -  Coming Soon
FY16 Rockford/Boone/Winnebago CoC Ranking Policies & Final Project Ranking Listing -  Coming Soon
FY16 Rockford/Boone/Winnebago CoC: Project Ranking Committee Minutes - Coming Soon 

 Please check back at, or Facebook- Rock River Homeless Coalition.

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HUD has announced that the Continuum of Care homeless funding is now available. For general info, see the below listing, check back for local information.

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The Rock River Homeless Coalition will host a public forum to discuss funding priorities to end homelessness in Winnebago and Boone Counties.

If you would like to learn more about the priorities for funding projects and offer feedback, you are invited to attend the informational meeting on

Wednesday, July 20th from 11:00-11:30 AM at Shelter Care Ministries, 218 7th Street,
Rockford, IL 61104

RRHC Board Nominations

The Rock River Homeless Coalition is seeking nominations for its Board of Directors.  Please click on the PDF link above for complete information and a Nomination Form.

July 2016 Elections

Five to seven directors will be elected to the RRHC CoC Board at the July 21, 2016 RRHC CoC membership meeting to be held at Remedies Renewing Lives, 220 Easton Parkway, Rockford, IL  61108 at 3:00 p.m. The meeting is open to the public.

Board Officers: The Nominating Committee will accept nominations from the floor at the above noted July meeting for the following Board Officers: Chairperson and Treasurer. Nominations will also be accepted after the meeting through a defined process that will be made public.  The election of the officers will take place at the August 18, 2016 RRHC CoC meeting.

                           The Rock River Homeless Coalition Program

The Rock River Homeless Coalition Program is designed to promote communitywide commitment to the goal of ending homelessness; provide funding for efforts by nonprofit providers, and State and local governments to quickly rehouse homeless individuals and families while minimizing the trauma and dislocation caused to homeless individuals, families, and communities by homelessness; promote access to and effect utilization of mainstream programs by homeless individuals and families; and optimize self-sufficiency among individuals and families experiencing homelessness.

 The vision to accomplish the mission is:

To use the services of the community in a cooperative and collaborative manner to achieve stabilization and promote growth of our homeless citizenry.

The coalition of agencies commits itself to three strategies:

To implement a responsive community plan of action that organizes and delivers support for homeless individuals and families to acquire resources and/or skills to live successfully in the community.

To develop new partnerships leading to the preservation of our Rock River Homeless Coalition core services, system innovations, and possible development of targeted services for underserved homeless populations.

To have elected officials, supported by the media and the community, adopt proactive public policies that support the community plan of action. 

Please click on  the "Resources" link on the left menu of this page to find information on agencies providing assistance to the homeless population.  This listing of agencies is not an   all-inclusive directory of resources in northern Illinois, but it will certainly provide a link to many community assistance programs.


SPONSORS - Thanks to the generosity of the following sponsors, the Rock River Homeless Coalition presents this informational campaign to assist the community in an effort to become better informed about the impact of homelessness in the northern Illinois region.